Create hyperlinks from one Word document to another
Thursday, October 05, 2006 02:50 PM
You can link your documents together--hyperlink, that is. Mary Ann Richardson explains how you can create hyperlinks to refer your readers back to information in different Word documents.
Microsoft Word
Create hyperlinks from one Word document to another
Word makes it easy to hyperlink to information in other documents. Let's say you're preparing a document on the latest trends in organizational process management. You've already written an introductory article on the subject, and now you want your readers to be able to hyperlink to the previous article where you defined process management. To hyperlink your document, follow these steps:
- Open both documents in Word and go to Window | Arrange All.
- Select the definition of the term process management in your previous document.
- Right-click the selected text, then click and drag selected text to the end of this sentence in the new document: This article describes the latest trends in process management.
- Release the mouse button and select Create Hyperlink Here.
When readers come to the term "process management" in your new document, they can press [Ctrl], and then click to hyperlink to the term in the previous article.
Note that if you are publishing this article on the Web, you should save both of the articles' files to the same folder to avoid getting any broken links.
Microsoft Excel
Create a number format that displays leading zeroes in Excel
Have you ever typed a series of numbers in an Excel column and then found that all the leading zeroes have been cut off? By default, Excel's default number format eliminates leading zeroes.
For example, if you type a column of U.S. zip codes, the ones from New Jersey, which begin with zero, will only have four digits instead of five. While you could change those cells to text and retype the zero, another option is to create a custom format that would replace the leading zero. To do so, follow these steps:
- Press [Ctrl]1.
- Under Category, click Custom.
- Enter "0"# in the Type text box.
- Click OK.
To replace the leading zero, select the cells and apply the new custom format.
You can create a format that adds as many zeroes as you like. For example, if all your product numbers are preceded by three zeroes, you would enter "000"# in the Type text box.
Microsoft Access
Increase the accuracy of your Access data with Control Tips
One way to ensure data is accurate in your Access database is to make sure users know the rules for entering data; you can do this by making the rules available as users work with a form. For example, you can create help tips for any control on the form by following these steps:
- Double-click the control.
- Under the Other tab, click in the Control Tip Text property box.
- Type the tip (up to 255 characters).
When the user rolls the mouse over the control, the tip will be visible.
You can also add help tips to the Description cell for each field in the Table design grid; text entered in a description cell automatically appears in the status bar when the user selects a control whose source comes from that field. However, you don't have to go back to the Table design grid to add a help message to the status bar; you can add it at any time in a form's design view by following these steps:
- Double-click the control.
- Under the Other tab, click in the Status Bar Text property box.
- Type the message (up to 255 characters or the space available across the status bar).
Each time the user selects or tabs to the control, the help message will appear in the status bar.
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